Refund Policy

We can issue a partial refund if necessary as follows:

• 90 days or more before departure date = You will incur a 50 USD cancellation fee.
• 60 to 89 days before departure date = You will incur a 100USD cancellation fee.
• 45 to 59 days before departure date = Will will incur a 150 USD cancellation fee.
• Shorter than 45 days notice = We may not be able to issue a refund after this time due to lodging, bicycle, and tour reservations already being placed. We will attempt to offer a partial refund, if necessary depending on individual hotel/bike shop/restaurant/etc policies.We reserve the right to change, modify, or cancel a tour prior to departure for any reason, or acts of nature and/or circumstances beyond our control. In this case, any payments received will be refunded in full, and this will constitute full settlement. Beercycling is not responsible for any additional expenses due to a canceled tour, such as the purchase of non-refundable airline tickets. Beercycling reserves the right to accept, refuse, or decline any tour member’s participation at any time for any reason. In such a case, Beercycling’s liability is limited to the actual cost of the unused services.

If you are traveling with another person, we will place you together in a room (please notify us whether in a double/queen bed or in separate beds). If you are traveling by yourself (or with an odd number of people) then we will do our best to match you up with another tour rider of the same sex.

If you choose to be in a room by yourself, you will need to pay a single supplement fee of $300 USD.

We cannot currently offer a triple room as few hotels offer triples.

21 and over.

Yes, it is illegal to ride a bike intoxicated. And because Belgian beer can contain a lot more alcohol than an average beer, the follow considerations are in place for this tour:

• When possible, our beer / brewery / biercafe visits will be at the end of the day.
• On several tour days the brewery visit is mid-day. Riders will be expected to use moderation when drinking beer during the daily rides. All lunch stops include the possibility of ordering a beer; however, this does not mean we will accept or tolerate over-drinking, especially when additional riding is necessary.
• On most occasions our riders tend to share beers with each other. This allows everyone to sample a larger variety of beers while limiting intake and saving money. We encourage this method when possible.
• All riders are required to sign a waiver at the beginning of the tour removing us from liability if over-drinking causes any damage of any kind. This is non-negotiable.
• Due to each rider’s size / weight / body type, we cannot easily put a hard limit on the amount of alcohol that each person can reasonably consume. We leave this decision up to you  (although our guides won’t hesitate to let you know if we think you’ve had too much)

Yes, you are more than welcome to bring your own bike but please note the following:

• In must be in good enough condition to support you and your equipment for the length of the tour.
• If the tour is self supported, it must have a rear-rack that can hold panniers, which you we can loan you or you can bring your own.
• You must also bring your own lock.
• You must bring your own spare tubes.
• We have plenty of extra helmets if you need to borrow one.
• Beercycling will not be liable for damage to your personal bike on the trip, although we will help when possible with mechanical issues or questions.

There are three official languages spoken in Belgium! The northern half (Flanders) speaks Flemish, which is very similar to Dutch (the national language of The Netherlands, which is directly north of Belgium). In Brussels and southern Belgium (where our Ardennes Challenge tour takes place), , French is the most common language. In the very far east of Belgium (near Luxembourg), German is commonly spoken. English is also widely used and recognized throughout the country, but more so in the north than in the south.

• Bottle of beer = 3 to 4 Euros at a cafe (rare and specialty beers will be more)
• Dinner = Expect 15 to 30 Euros for a good-sized quality meal.
• Tipping is not obligatory as this is included in the VAT (Value Added Tax) at all restaurants. That said, a small tip of 5% or leaving behind extra change is appreciated.

• Breakfasts are mostly  typical “continental style,” which will vary but usually include breads and bread rolls, jams, cereal, milk, juice, coffee, fruit, cheese, yogurt, meats, and pastries. Every hotel we use on our tours provides breakfast, so in the morning you can eat whenever you wish before our departure time.
• Snacks – Along the ride the guides will carry snacks that can be shared by the entire group. These will include candy, energy bars, fruit, extra water, etc. Everyone is encouraged to bring their own snacks or buy them along the way as well.
• Lunches – We will enjoy either a picnic lunch or stop at a bicycle-friendly cafe. For the picnic lunches we will have spreads of meat, cheeses, breads, fruit, chips, and other tasty foods. A vegetarian option will be offered each day. If you prefer to buy or carry your own lunch you are more than welcome to. If you have any special dietary restrictions please make a note of this on your registration form. We will do our best to accommodate your requests.
• Dinner – You on your own for dinner each night. Some nights we will go as a group to a beer cafe / restaurant, but participation is optional. Typical Belgian cuisine is delicious and can include pasta, sandwiches, salads, steaks, seafood, soups, and our favorites: mussels and fries.

We recommend packing light (more room to take home beer souvenirs!) For self-supported tours, the bags on the bikes are fairly large and should accommodate all necessary clothing even for a 10-day tour. If you run out of room in your bags we can either help you mount another bag on the top of your rear rack, or place some equipment on one of the guides’ bikes, space allowing. Please keep in mind that you will have use of a storage facility at the bike shop on Day #1 you can use and reclaim your items once the tour is over. A typical packlist for this trip is as follows:

• Lightweight shirts = 3 or 4
• Underwear = 3 or 4 pairs
• Socks = 3 or 4 pairs
• Pants = 1 pair
• Shorts = 1 pair (padded cycling shorts are recommended if you haven’t spent much time on a bike seat)
• Waterproof lightweight rain shell
• Lightweight jacket
• 1 pair of shoes for on the bike (cycling shoes or running/gym shoes is fine)
• 1 pair of shoes for off the bike (hiking sandals or flip flops, or just skip this and use your on-bike shoes)
• Sunglasses
• Gloves (for cycling, should be lightweight)
• Water bottles are included with bicycle rental (or you can bring a Camelbak, which can double for extra storage)
• Camera + batteries + charger
• Personal documents (passport, credit cards)
• Hygiene products / Sunscreen / Lip balm
• Bungee cord (to strap extra items to your bike rack)
• A couple zip lock bags (helps on rainy days to extra waterproof your phone or other items)
• We do not recommend carrying a laptop computer due to space constraints. Several hotels will have computers you can use, or if you have a smartphone you can connect it to WiFi in order to get internet access. Small netbooks squeeze in nicely with the luggage.

Depending on the country you are traveling from, please consult your embassy for visa information prior to arrival. In general, one does not need a special visa to enter/exit Belgium. Please remember to bring a passport to show identification when necessary along the trip. Sometimes hotels will ask for copies of your passport when we check in.

No special vaccinations are necessary for travel to Belgium or the Netherlands.

It is not required, but it is recommended. This can be used for lost luggage, medical expenses, etc. Each person is on their own for this. We do not offer an insurance policy. Also, check with your credit card company, as some offer travel insurance or include it with your card.

In the very unlikely event that we need to cancel a trip, each person will be issued a 100% refund. We cannot, unfortunately, provide a refund for your other expenses, such as airfare. In all cases, Beercycling has backup tour guides waiting should something happen to your primary guide.

Nope. But tipping is very much appreciated and helps ensure the ability of our guides to run more and more tours each year!